Welcome to Artisan's Asylum: Resources for New Instructors
Welcome new Instructors! We are so glad you're joining Artisan's Asylum to teach classes that spark creativity, discovery, and excitement in the arts and sciences. The first step to getting starting is to arrange a meeting with Artisan's Education Director to review your class proposal and/or course outline. To arrange a meeting, please email email@example.com. If you have not been to Artisan's Asylum before, we encourage you to come take a public tour to see our space ahead of time.
If you have other questions prior to your first meeting, please check out our FAQ section here: https://artisansasylum.com/teach/
Hiring Paperwork: Contract Enrollment Information
Once you've submitted your course outline and met with the Education Director, your next step is to complete our hiring paperwork. All Instructors are hired on as 1099 contract workers. You will be paid bi-weekly and must submit an invoice (see Payroll Submission section below).
Let's get started:
- Step 1: Download and sign our Instructor agreement (Attached to the left).
- Step 2: Complete W-9 Tax Form - fill out first page and return to us
- Step 3: You will receive an email from Bill.com to set up your payroll account and direct deposit with us.
How to create an account on Bill.com (or view the video tutorial here)
- Accept the email invite to create your account
- Select a password and click "Create An Account"
- You must connect your account with a phone number for 2 factor authentification
- Select "I'm an independent contractor"
- Under Company Name use your name unless you are teaching under an LLC, in which case include the company name
- Include your personal information including phone number and address
- Under Busines Type, select Individual, unless you are teaching under an LLC
- Under Industry, select Education
- Under Account Software, select I don't have an accounting software
- Include your SSN or EIN
- Opt for the Free account
- Include your bank info for your Direct Deposit
- Step 4: Education updates and calls for upcoming class dates will come in the Instructors Announce mailing list. To receive these emails, send a blank email to firstname.lastname@example.org to subscribe.
Finally, you can view the payroll schedule here to see when you will be paid for your class. All classes will be submitted to payroll upon completion of your class.
- Open the Instructor Payment Request form and make a copy
- Rename the file with Last, First and MMDDYY
- Complete the form and email it to email@example.com
- Payroll submission dates can be found on the Payroll Calendar (attached left)
- Instructors are expected to purchase materials for classes unless instructing students to bring a few items of their choice.
- Students will reimburse you on the first (or only) day of the class.
- Please be sure to check your class fee and the materials fee to make sure classes are listed correctly
- If a student forgets to bring cash/check to class for the fee, please complete the following form to receive help from the Education Department in resolving a non-payment Materials Fee Missing/Unpaid
How Do I Submit Classes to the Education Department for On-site & Online?
All classes must be submitted to the Education Director before the start of each term. These deadlines will be shared with you in your first meeting and subsequent deadlines will be shared via the Instructors Announce mailing list.
- To submit a new class and propose meeting dates, submit via the following forms:
- Submit a form for each class you're prepared to teach. This description will be included on our website, so be sure to think about the following when writing your description and proposing dates.
- 1. Who is your audience? What age group? What types of students should come to this class?
- 2. What problem is your class solving for them?
- 3. How will taking this class help them to solve their problem? What will they accomplish by taking this class?
- 4. When do you think they'll want to take this class? How long do they need to learn the information?
- Want to submit a class specifically for a private session? Email the Education Director with this information to include on our website.
Where Are My Classes Listed? How Do I See My Roster?
Artisan's Asylum uses Eventbrite for our ticketing system. When your classes are posted, you should also receive an email from Eventbrite to view your upcoming classes and their rosters. You will also receive emails when a student registers for your class. Please be sure to check your classes to make sure the listing is how you want it to look and the image used is the best available. At any time, you may email firstname.lastname@example.org to request an update or provide additional information.
- Instructions for Finding Your Roster:
- Step 1: Log into Eventbrite
- Step 2: Select "My Events" from the top right dropdown with your name
- Step 3: Scroll through my date to find your upcoming class and click on it
- Step 4: From the left-hand column, select Manage Attendees > Orders to view your roster
- Step 5: Under Manage Attendees you can also select Emails to Attendees to send along information, Zoom links, and a welcome email prior to the start of your class
While the Education Department will be keeping track of registration, it is helpful if you can communicate with us a few days before your class if you feel the enrollment numbers are low. We can take steps to try to boost enrollment and/or reschedule the class to try to encourage more students to register
Welcome Emails to Students
We highly suggest emailing your students the night before or morning of your class to introduce yourself, set expectations for the class, and to remind students of how they can best pay for their materials (if you have a fee associated with your class). Here's an example of a quick email you can send to your students:
If you are teaching an onsite class, please try to reach out to your student on the morning of the class to introduce yourself. You may use the following template as a guide:
Welcome Students to ___[Your Class Title]_____!
I am your instructor for today's class and I'm looking forward to meeting you. When you arrive to 10 Tyler Street, please check-in at the front desk and I will meet you there before our class begins. Today's material fee is $_____ and I accept cash or payment through Venmo @___________.
Please be sure to have your hair tied back, no open-toe shoes are allowed and no loose clothing or jewelry. This is to ensure your safety while using equipment during your class.
Thanks and I will see you this evening!
COVID-19 Updated Info (Please feel free to share this information):
The safety of our community, members, students and instructors remains our greatest priority. Artisan’s Asylum is closely following the guidelines set by the CDC and Massachusetts regarding COVID-19, and we are requiring that everyone on-site wear masks and adhere to social distancing rules. When you arrive at our space, head to the bathroom on the left side of the lobby to wash your hands or use the hand sanitizer provided at the kiosk station.
Masks are to be worn at all times during your class and while you're inside our building. All water bottles should be sealed; if you need a drink to make sure you are greater than 6ft away from any individual before lowering your mask to drink. No food, please. Finally, I will ensure that social distancing and sanitizing protocols are met during our class time to make sure you and your fellow classmates are as safe as possible during your time with me.
If you are teaching an online class, be sure to send all links, attachments and information to students well in advance of the start of the class. We recommend at least 8hr before, but one day is best. Make sure to check all your digital tech before starting your class to ensure you are able to begin your class on time.
- Before your class, make sure you have the Zoom/YouTube link ready and that it is correct. The Education Director will send you a Zoom link, unless otherwise specified
- If you need more than one camera, test each to make sure they are working and compatible with your equipment
Booking A Shop/Classroom for Onsite Classes
You will need to book your shop or classroom at least 1 week before your class begins. If your class not run or is changed, please make sure to adjust your shop booking.
- Step 1: Signup for an account at artisans.skedda.com
- Step 2: Select the date of your class
- Step 3: Select the Shop/Classroom, # of seats and any associated equipment needed for the class
- Step 4: Book out the shop using the name of the class, how many students and your name
- Step 5: Be sure to cancel this booking if your class doesn't run
Registration, Withdrawal and Transfer Policies
Artisan's Asylum has a Registration Policy posted for students. Students may not withdraw from classes within 24-hours of a class, and may only withdraw with a penalty up to 72-hours prior to the start of a class.
Private Lesson Reporting
Once you have been hired on and run a class, the Education Director may email you separately for requests for private instruction. You will be responsible for arranging the date, time and location with a student, as well as communicating your shop rate for the lesson.
- Once you've arranged your private lesson, please email the Education Director with the date, time, shop, and the registration fee. Please allow 24 - 48 hrs for your request to be processed.
- The Education Director will input this information into our system and bill the student directly.
- For private lessons, Instructors will be paid 75% of the total amount (25% to Asylum) of class via payroll the week following the lesson. The materials fee should be separate and requested directly from the student.
- Artisans suggests a one-hour minimum for all private lessons.
- Encourage students to complete their Registration prior to requesting a private lesson. This Registration is also the waiver!
- Please meet your student at the Front Desk as default, if other arrangements are necessary, please communicate with (front-desk@) so they can direct the student.
Expectations of Instructors
Here's what we expect of our instructors:
- You are an ambassador for Artisan's Asylum. This may be the first time seeing Artisan's and discovering the opportunities here. Share your passion and enthusiasm about your curriculum and about the organization's mission to instruct in the nexus of engineering, arts and technology.
- Once you have been hired by Education Program Director, please be sure to sign up to the Instructors-Announce@ list to receive updates about classes, schedules and other information regarding Artisan's and the Education Department.
- You will gain access to our ticketing system, Club Automation, and have the ability to check your roster at any time. Please monitor your attendance for meeting class minimums. The Education Directorwill reach out 1 day prior to your class to check with you if the class attendance is low to see if you'll consider running it. Otherwise, if the class if full we expect the class to run as scheduled. All cancellations are manually processed by the Education Director.
- Course descriptions are requested for each term 6-8 weeks prior to the start of the term. Please plan which classes you'd like to teach during each and propose any new classes via the Jotform (which you'll be given access to upon hiring)
- Double-check that the course descriptions we publish are accurate: check the links on the website. Email teach@ with any issues.
- Be prepared to teach to a wide range of ability and skill levels. If the class has prerequisites, make sure we know them and that they are in the class description.
- Teach by example: Don't weld while wearing shorts and sunglasses, treat the tools well, clean up your messes, etc.
- Tell us what skills will your students need to have before they enroll
- Figure out how much time you need; be realistic in planning what the class will cover in each session - it is better to over-estimate than under (students may have questions after class, etc.)
- Manage time during classes
- Help sell the class; see below.
- If an emergency comes up and you will not be able to teach a class session, please contact us as soon as possible at email@example.com AND our Front Desk at (617) 284-6878. Please also contact your students by email/phone in Club Automation.
Shop Safety & Etiquette
The Asylum promotes via social media and through our community connections. However, an individual instructor's promotion helps communities you're connected with to see the classes you're offering and often attend because they know/have heard of you!
If you'd like to help with your class promotion, here are some ideas on how to reach out:
- Send photos, videos or content ideas to firstname.lastname@example.org for social media posts about your class or projects.
- Ask individual people if they'd be interested in your class in a one-on-one setting (whether by email or face-to-face). We're all pretty immune to advertisements these days, but simultaneously always looking for stuff to do - if you can get someone's attention and talk yourself up, you might just have yourself a student! Alternatively, if they themselves are not interested, ask if they know anyone who might be.
- Post online to anyplace that you think is appropriate and would not harm our reputation; please don't make us look like spammers; check to see if anyone else has posted about us recently, and make sure commercial (but not-for-profit) postings are acceptable. Look for online forums or groups that do things similar to what you're proposing, and approach them and see if their members might be interested. For instance, a perfect group for our Forming Sheetmetal class might be LARPers who want to make their own armor.
- In the past - We had fliers for a class that you could download, print, and hand out or post. You're welcome to use these as a model and make your own class-specific flyers. If you have examples of class Flyers you've used in the past you'd like to share here, please do! Check Flyers for Historical reference of a set of fliers. These fliers were designed to be used as handouts - each is 1/4 of a sheet of paper - rather than big posters.