2020 Dec Election - Overview

From Tuesday, December 1, 2020 6 PM, through Tuesday, December 15,  2020 6 PM, Asylum members will be electing a Member_Liaison and a Director (Board Member) (links show description of the positions given by the board).

If you are considering running for office, please see this page:

https://bookstack.artisansasylum.com/books/governance/page/2020-dec-election---info-for-potential-candidates

for additional information.

Important Dates

  • Wednesday, November 25, 2020 6 PM - Deadline for submission of candidate applications. Either an email portion OR written petition must be submitted by this time. The email petition will be the same as the written, except that for the email version, the Election Commissioner will have to contact the list of people attached to make sure that they support the candidate. Only valid voters should sign/approve a candidacy.   Valid voters have been members from June 2020 to November 2020 (paid for June, July, August, September, October, November) with no outstanding balances.
  • Monday, November 30, 2020 6 PM - Announcement of Candidates (telling everyone whose names will be on the ballot).
  • Monday, November 30, 2020 6 PM - Deadline for requesting a mail in ballot.  In the previous election, a very large portion of mail ballots were not returned.  We ask that if you want to vote in this manner, you must send an email to election-commissioner [at] artisansasylum.com asking for a mail-in ballot.   Mail in ballots will be sent to the address on record.   If you request a mail-in ballot, you will not be able to vote in person or via e-mail.  Artisan's cannot be responsible for mis-delivered or delayed mail.
  • Tuesday,  December 1, 2020 6 PM - Elections open at front desk.  If you have requested a mail-in ballot, you will not be on the voter list at the front desk.
  • Monday, December 14, 2020 6 PM - Last time to contact Election Commissioner regarding absentee (email) voting.
  • Tuesday, December 15, 2020 6 PM - Elections at front desk close.
  • Tuesday, December 15, 2020 6 PM - Ballots are due at Artisan's Asylum. They may be mailed, or dropped off at a voting box at the front desk.

      Who Is Eligible To Vote?

      According to the bylaws (https://bookstack.artisansasylum.com/books/governance/page/by-laws), you're eligible to vote:

      3.2 Voting Members. Voting Membership in the Corporation is determined on a month-to-month basis, and shall include any member who has timely paid the monthly membership fee for the current month in addition to the previous five (5) consecutive months (“Voting Membership Threshold Requirement”). If a Voting Member loses his or her voting rights by failing to meet the Voting Membership Threshold Requirement but has not been terminated per Section 3.4 below, they may regain those rights once they again meet said Requirement.

      • Institutional memberships receive only one vote. Who casts that vote is up to the Institution to decide, and should be reported to the Election Commissioner, by the person who pays that Institution's bills.

      What Are We Voting On?

      • The membership will elect 1 person to serve as Member Liaison.
      • The membership will elect 1 person to serve as Director (Board Member).

      For more information about our candidates for the Board and for Officers, see

      https://bookstack.artisansasylum.com/books/governance/page/dec-2020-elections-meet-the-candidates

      which will be populated after the deadline for submissions of candidate materials.

      Information for Candidates

      As noted above, see this link:

      https://bookstack.artisansasylum.com/books/governance/page/2020-dec-election---info-for-potential-candidates

      Dec 2020 Elections: Meet the Candidates

      For more information about all of the names you'll see on the ballot, see Meet the Candidates:

      https://bookstack.artisansasylum.com/books/governance/page/dec-2020-elections-meet-the-candidates.

      We also hope to see you at the Candidates Forum.

      Candidate statements may be modified by respective candidates.

      How To Vote

      The election will be from December 1, 2020 to December 15, 2020.   You may 1) vote in person 2) vote via mail 3) vote via email.

      • Monday, November 30, 2020 6 PM - Deadline for requesting a mail in ballot.   A large portion of mail ballots were not returned, we ask that if you want to vote in this manner, you must send an email to election-commissioner [at] artisansasylum.com asking for a mail-in ballot.   Mail in ballots will be sent to the address on record.
      • Tuesday,  December 1, 2020 6 PM - Elections open at front desk.
      • Monday, December 14, 2020 6 PM - Last time to contact Election Commissioner regarding absentee (email) voting.
      • Tuesday, December 15, 2020 6 PM - Elections at front desk close.
      • Tuesday, December 15, 2020 6 PM - Ballots are due at Artisan's Asylum. They may be mailed, or dropped off at a voting box at the front desk.

      At this point, mail-in voting starts. Mail in voting is done by sending out ballots which have an anonymous but unique N-digit code. Only those ballots with the correct code will be counted.

      • Tuesday, December 15, 2020 6 PM - Ballots are due at Artisan's Asylum. They may be mailed, or dropped off at a voting box at the front desk.

      If you do not have a valid mailing address, you will not get a ballot. It is your responsibility to have a valid mailing address. You should NOT use Artisan's Asylum as your mailing address, as it could compromise the voting procedure.

      From the Bylaws (https://bookstack.artisansasylum.com/books/governance/page/by-laws):

      4.2 Composition: The Board of Directors shall consist of no fewer than seven (7 ) nor more than eleven (11 ) Directors , the precise number to be fixed by the Board . The Voting Members shall, by popular vote, elect two (2) members of the Board, and the Board shall elect the remainder.

      Normal Procedure

      We will be using paper ballots available at the front desk:

      1. Give your name to the volunteer at the front desk during our normal staffed hours (noon to 10pm Monday through Thursday, and 10am to 6pm Friday through Sunday).
      2. They will check off your name from the list and hand you a ballot.
      3. Complete the ballot while standing at the front desk and turn it in.

      You will not be allowed to take ballots away from the desk. We will have sample ballots available with links to the relevant wiki pages, so you can see what the ballot will look like and find out more info about the candidates.

      No write-in candidates will be accepted.

      Our bylaws (https://bookstack.artisansasylum.com/books/governance/page/by-laws) state you must have been paid up, and have been timely. If your name is not on the list of eligible voters, contact the Election Commissioner so that this can be resolved. To reiterate:

      3.2 Voting Members. Voting Membership in the Corporation is determined on a month-to-month basis, and shall include any member who has timely paid the monthly membership fee for the current month in addition to the previous five (5) consecutive months (“Voting Membership Threshold Requirement”). If a Voting Member loses his or her voting rights by failing to meet the Voting Membership Threshold Requirement but has not been terminated per Section 3.4 below, they may regain those rights once they again meet said Requirement.

      Can't Get To The Asylum During The Voting Period?

      If, for whatever reason, you will not be able to cast a ballot in person during the in-person voting period, contact the Election Commissioner, election-commissioner@artisansasylum.com on or before Monday, December 14, 2020 6 PM who will help you make alternate arrangements. Typically, this means emailing your vote and a contact number, which will be verified by phone.

      Mail in Voting

      Because of the Covid situation, mail voting will also be available. All eligible voters who have not voted in person or via email will be mailed a ballot, which must be returned (via mail or dropped off) to Artisan's by  Tuesday, December 15, 2020 6 PM.


      Revision #20
      Created Wed, Oct 7, 2020 9:53 AM by Election Commissioner
      Updated Tue, Nov 17, 2020 3:28 AM by Election Commissioner